Terms and Conditions for Events
General Terms and Conditions for Events
1. Scope of application
| 1.1 | The following General Terms and Conditions (hereinafter “GTC”), as amended from time to time, shall apply to all contracts concluded with Vector Informatik GmbH (hereinafter “Vector”) regarding the participation in Vector’s own events (hereinafter “Vector Event”), such as conferences, congresses, symposiums, Tech Days. These GTC expressly do not apply to training courses organized by Vector. |
| 1.2 | By registering, the participant accepts Vector's GTC. |
| 1.3 | The performance and obligations owed by Vector are set out in each case in printed or electronic form in the respective announcement of the Vector Event. Vector reserves the right to make changes. |
2. Registration and contract conclusion
| 2.1 | Registration for participation in the Vector Event is only possible via the applicable online form on the Vector Event portal (https://events.vector.com/). |
| 2.2 | The contract for the participation in the Vector Event is only concluded with Vector’s e-mail confirmation of the registration. A right to participate in the Vector Event after the maximum number of participants has been reached does not exist. |
3. Services
| 3.1 | The scope of services of the Vector Event is set out in the information documents, the details on the event website and the registration confirmation from Vector. |
| 3.2 | The Vector Event will be conducted in accordance with the published program content. Vector reserves the right to change speakers and/or postpone or change the program schedule, if this does not fundamentally change the objective of the Vector Event. |
| 3.3 | The event offer does not include travel, accommodation and catering, unless services of this kind are expressly listed in the event description. |
4. Cancellation/ postponement / termination of the event
| 4.1 | Vector shall be entitled to cancel the Vector Event prior to its commencement, to reschedule it or to shorten it due to unforeseen events and force majeure or orders by public authorities that make it impossible to carry out the Vector Event as planned and for which Vector is not answerable. In this case, the mutual rights and obligations shall be cancelled. |
| 4.2 | The participant will not be reimbursed for any costs incurred as a result of the cancellation, rescheduling or shortening of the Vector Event. |
5. Copyright
| 5.1 | The presentations and provided event documents are protected by copyright and are for personal use only. Rights of use shall only be transferred by express written granting of rights of use. Duplication, dissemination, processing or public reproduction shall not be permitted in any manner whatsoever without the express written consent of Vector. |
6. Image recordings
| 6.1 | With the confirmed registration or participation, the participant agrees that photos and film or sound recordings are made by Vector, press representatives or third parties commissioned by Vector during the Vector Event and may be used for analogue and digital media and advertising measures (in particular via the Internet) as well as for press reporting. There is no obligation to pay remuneration. For more information, in particular on data protection, please visit: |
7. Prohibition of photo, film and sound recordings
| 7.1 | Photo, sound and film recordings made by participants at the event venue may be used for private purposes only. Commercial use of the photo, sound and/or film recordings is not permitted. |
8. Liability
| 8.1 | Vector shall be liable for damages and compensation for fruitless expenses, irrespective of the legal grounds, as follows: |
| 8.2 | Vector shall be liable for damage caused by intent or gross negligence. |
| 8.3 | In the event of slight (simple) negligence, Vector shall only be liable in the event of a breach of essential contractual obligations. Essential contractual obligations are obligations whose fulfilment is fundamental for the proper implementation of the contract and on whose fulfilment the contractual partner has relied or may rely as a matter of course. In the event of a slightly negligent breach of essential contractual obligations, liability shall be limited to the amount of damage typically foreseeable at the time the contract was concluded. Liability shall otherwise be excluded. |
| 8.4 | This shall not affect mandatory statutory provisions, such as unlimited liability for damages resulting from injury to life, limb or health (personal injury) or liability under the Product Liability Act (ProdHG). |
| 8.5 | To the extent that Vector’s liability is excluded or restricted under the foregoing, this shall also apply for the liability of the legal representatives of Vector as well as any vicarious agents of Vector or persons used by Vector in the performance of their contractual obligations, in particular employees. |
| 8.6 | Any liability for damages incurred during the journey to and from the event location, as well as for losses and accidents, shall be excluded to the extent permitted by law. |
9. Domiciliary right and house rules
| 9.1 | Vector has the domiciliary rights on the event premises and exercises these rights through its legal representatives and vicarious agents, in particular the security personnel; alternatively, Vector may entrust a commissioned service provider with the domiciliary right. |
| 9.2 | Participants are obligated to observe and follow the house rules. |
| 9.3 | Vector shall be entitled to exclude participants from the Vector Event if they violate the house rules. |
10. Data protection
| 10.1 | Vector collects, stores and processes the personal data provided by the participant as part of the registration process exclusively for the purposes resulting from the agreement, in compliance with the relevant laws, in particular the German Federal Data Protection Act (Bundesdatenschutzgesetz - BDSG) and the European General Data Protection Regulation (GDPR). No personal data will be passed on to third parties unless it is required for the implementation of the contract. |
| 10.2 | For more information on data protection, please refer to the Vector privacy policy |
11. Out-of-court dispute resolution
| 11.1 | The European Commission has set up an online platform (“OS platform”) for the out-of-court settlement of consumer disputes, which consumers can use. The platform is available at: http://ec.europa.eu/consumers/odr |
| 11.2 | Vector is not willing or obligated to participate in dispute resolution proceedings before a consumer arbitration body. |
12. Final provisions
| 12.1 | Any amendments and/or additions to this contract must be made in writing. This also applies for the abolition of this written form clause. |
| 12.2 | The place of performance shall be the respective event location. |
| 12.3 | The law of the Federal Republic of Germany shall apply exclusively. If legally permissible, the place of jurisdiction shall be Stuttgart. |
| 12.4 | If individual provisions of these GTC are invalid, this shall not affect the validity of the remaining provisions. In this case, the contracting parties shall be obligated to replace an invalid provision with a valid provision that comes as close as possible to the commercial purpose of the invalid provision. The same shall apply in the case of unintentional contractual loopholes. |